Position Description for Business Manager

About Assembly for the Arts

Assembly for the Arts (the “Organization”) is a newly formed entity which collaboratively unites Cuyahoga Arts & Culture (CAC), a government agency that will remain a separate entity; Arts Cleveland, which was sunset and reorganized under Assembly for the Arts as both a 501(c)3 and a 501(c)4; and Assembly for Action, a 501(c)(4) and the political lobbying arm of Assembly for the Arts. As stated on the Assembly for the Arts website, “Assembly for the Arts will be a nonprofit and advocacy organization with the mission to elevate equity and diversity among Northeast Ohio artists, nonprofits, and businesses in the creative sector.” Assembly for the Arts has twenty-seven members who serve on the Board of Trustees. Assembly for Action is served by four Board of Trustee members. One Board of Trustee member is purposely redundant and serves on both boards. Additionally, CAC will have two of their board members serve on the Assembly for the Arts board. They will continue their funding to nonprofits.

As part of the new collaborative entity, the leaders of Assembly for the Arts and CAC will work closely and collaboratively. Funding for this collaborative reorganization has been generously provided by The Cleveland Foundation and The George Gund Foundation.

“Assembly for the Arts will be a nonprofit and advocacy organization [501(c)3 and 501(c)4]. Assembly for the Arts will focus on an ambitious advocacy and cultural policy agenda; racial equity initiatives; informed and focused research; cooperative marketing that elevates the region; a diverse portfolio of membership services; and capacity building for nonprofits, artists, and creative businesses. Assembly for the Arts will be governed by a volunteer board with a strong commitment to diversity and inclusion. At least 50% of board members will be women or non-binary people and at least 40% will be BIPOC (Black, Indigenous, People of Color).”

Mission

To convene, coordinate, and collaborate with everyone who lives and works in Greater Cleveland to strengthen and support those in the region who create, present, experience and appreciate all forms of arts and culture.

Vision

To ensure that everyone who lives and works in Greater Cleveland benefits from a diverse and equitable arts and cultural sector, and recognizes that the arts are an essential, defining element in the quality of life, social fabric, and economic vitality of the region.

Values

  • Mutual Respect and Unity. Build a unified cultural community that supports and advocates for artists, nonprofit cultural organizations, and creative businesses, encouraging this collective to work together, using the power of the arts, to drive change in greater Cleveland.
  • Inclusion and Racial Equity. Redress systemic racism through building an anti-racist organization that serves artists, business owners and nonprofit leaders, helping them move to action to create a more equitable arts community; this includes advocating for more equitable funding to BIPOC artists and organizations and removing perceived and real barriers that currently limit all residents from participation.
  • Transparency and Trust. Collaboration is built on a shared vision that supersedes the limits of individual and organizational self-interest.
  • Collaborative Leadership. Resources must be strategically, equitability and efficiently connected.
  • Adaptability and Agility. Vitality hinges on an ability to creatively evolve and adapt to changing environmental circumstances.

New Leadership

Assembly for the Arts has recently hired a new president and CEO. The president and CEO is focused on further building his team to successfully deliver the Organization’s programs and services, which are vital to accomplishing the mission, achieving the vision, and ensuring the articulated values are foundational and lived within the Organization and continually modeled externally.

The president and CEO is deeply committed to increasing equity and expanding the pie through the Organization’s:

  • Substantive advocacy and cultural policy initiatives to advance policy, and to work collaboratively and strategically to increase government funding from city, state, regional and federal entities to facilitate expanding Cleveland’s creative economy.
  • Commitment to being intentional in advancing racial equity, addressing biases, focusing on applied learning, and working to shift norms, patterns, and behaviors.
  • Growing and substantiating the creative economy for small nonprofits, artists, and creative businesses.
  • Implementation of Assemblies – collaborative community conversations and peer advisory groups to provide ongoing input and feedback loops, garner community input and foment active participation to implement new initiatives and/or change and realize mutually beneficial collaborative community outcomes.
  • Enhanced communication and marketing and co-operative marketing for the region’s heightened collaboration and visibility.
  • Expanded funding resources to substantiate current programs, introduce new programs beneficial to the Organization’s’ constituents, advance racial equity priorities, and enhance the Organization’s’ team.
  • Targeted research to foment advocacy and policies to support and promote racial equity, increase funding to develop meaningful and strategic sustainable funding models, and advance cultural planning to amplify the creative economy.
  • Establishment of a diverse portfolio of membership services, for example, fiscal sponsorships to facilitate artists’, creative businesses’, and nonprofits’ development and growth.
  • Heightened and focused capacity building to strengthen and advance nonprofits, artists, and creative businesses.

Position Summary

To facilitate the president and CEO’s needs, Assembly for the Arts is seeking an experienced, strategic, and stellar business administration expert to serve as Business Manager. The Business Manager will report directly to the president and CEO. They will be instrumental in managing and working with the president and CEO to ensure the Organization functions efficiently, effectively, and reliably from an internal business affairs perspective, and that the organizational policies and procedures reflect current best practices. The Business Manager handles the day-to-day business affairs of the organization in three key areas: financial operations, human resources, and office management. They will work diligently to manage up, project, and be ahead of the president and CEO’s need to prepare and deliver budgets and financial reports, PowerPoint presentations, and required documents to be processed in a timely fashion for the three key areas of responsibility.

Responsibilities and Duties

Financial Operations

  • Accounts Payable/Receivable: Receive, enter and pay bills; receive checks, deposit payments; enter sales receipts, pledges and grants receivables; prepare customer statements; process W-9’s
  • Credit Card Transactions: Enter credit card transactions; reconcile credit card statements; prepare monthly credit card reports
  • Bank Reconciliations: Download bank statements and complete monthly bank reconciliations; monitor account balances
  • Quarterly Financial Statements: Regularly review accounts, classes, and jobs in QuickBooks; monitor income and expenses; prepare quarterly financial statements as well as income and expense variation reports and budget vs. actuals; make quarterly general journal entries
  • Budget: Work with the president and CEO and other staff to prepare the annual budget and supporting documentation; once approved, enter budget into QuickBooks
  • Audit: Prepare annual audit materials for auditor; run supporting calculations (such as staff time allocation and employee benefits calculation) and prepare list of accomplishments for Form-990; review audit and work with auditor and president and CEO to make adjustments and corrections; organize audit committee meetings
  • Contracts & Agreements: Prepare contacts and agreements as needed; obtain signatures and file electronic and hard copies
  • Tax & Compliance: Review Form-990 from auditor; prepare and file Form-1096 and Form-1099 as needed; complete Form-5500; complete annual charitable trust registration; maintain current business records with Secretary of State; file workers’ compensation reports
  • Investment Management: Schedule semi-annual meetings with investment advisors

Human Resources

  • Processing Employee Payroll: Complete bi-weekly payroll run; download payroll reports; make payroll adjustments; maintain employee payroll spreadsheet; make employee pension contributions
  • Insurance: Manage all employee benefits, including health, dental and life. Work with the insurance agency to understand annual renewals and updates to coverage and premiums; communicate updates to staff accordingly
  • Employee Record Keeping: Maintain employee files
  • New Staff Member Onboarding: Conduct basic organizational orientation related to office layout and organizational policies; process new employee paperwork
  • Employee Time-Off Requests: Receive and process all employee time-off requests, manage accruals, and handle other time-off administration
  • Maintain and Update Personnel Handbook: Review and update personnel handbook annually
  • Internal Staff Memos: Communicate to all staff regarding inter-office policies, insurance updates, reminders, and general information

Office Management

  • Office Equipment and Maintenance: Monitor proper function of all office equipment; communicate with vendors to resolve equipment issues
  • Vendor Relations: Act as primary point of contact for operational vendors
  • IT Relations: Act as primary point of contact for technology vendor as it relates to regular maintenance, troubleshooting, and corrective issues for all IT needs. This includes staff computers, internet, phone system and server
  • Office Supply Inventory: Monitor inventory of all office supplies and place orders on an as-needed basis. This also includes kitchen, restroom, and paper products

Core Competencies

  • Strong analytical skills
  • Exemplary professional accountability
  • Keen listener and communicator
  • Well-honed interpersonal skills
  • Adept at being flexible and adaptable
  • Strong ability to problem-solve
  • Adept at establishing procedures and maintaining oversight
  • Excellent prioritization, organization, and time management skills, and a proven ability to plan, organize and manage under tight deadlines

Qualifications

  • College degree or five years of experience in nonprofit and related fields required
  • Excellent business skills in accounting, bookkeeping and human resources essential
  • Demonstrated ability to manage an organization
  • Strong oral and written communication skills critical as well as detail orientation
  • Astute at working with work plans and budgets, and preparing reports
  • Proficient at meeting deadlines
  • Energetic self-starter, ability to work independently as well as collaboratively
  • Interest and ability to work in an entrepreneurial environment
  • Mastery of computer systems: QuickBooks, and MS Windows including Access, Excel, PowerPoint, and Word
  • Possesses a deep and intentional commitment to Racial Equity

Salary and Benefits

Compensation commensurate with relevant experience.

This position is full-time, exempt. Excellent benefits include medical and dental coverage; long-term disability coverage; group-term life insurance; fully vested retirement plan; flexible work arrangements; and paid time off.

Position Location

This position is a hybrid position requiring a mixture of remote and on-site presence.

Start Date

Immediate

Application and Inquires

Please send resume and cover letter to positions@assemblycle.org

Assembly for the Arts is committed to hiring staff from a diverse range of backgrounds. Candidates from
historically underrepresented communities are strongly encouraged to apply. 

Apply Now

Assembly for the Arts is committed to hiring staff from a diverse range of backgrounds. Candidates from
historically underrepresented communities are strongly encouraged to apply.

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