Job Title:

Finance and Operations Associate


To convene, coordinate, and collaborate with everyone who lives and works in Greater Cleveland to strengthen and support those in the region who create, present, experience and appreciate all forms of arts and culture


To ensure that everyone who lives and works in Greater Cleveland benefits from a diverse and equitable arts and cultural sector, and recognizes that the arts are an essential, defining element in the quality of life, social fabric, and economic vitality of the region.

HR Contact:

Abigail Del Río

Posting Expires:

When filled



Position Type:


Level/Salary Range:

$26,000 for 20/hrs/wk

Date Posted:


Applications Accepted By

Subject Line: Position: Finance and Operations Associate

Job Description


Assembly for the Arts is a 501c3.  To achieve its mission, it focuses on advocacy, cultural policy, racial equity initiatives, research, marketing that elevates the region, and services for nonprofits, artists, and creative businesses. Put simply, Assembly is here to “expand the pie” and increase equity in Cleveland’s arts and culture industries. It is governed by a volunteer board with a strong commitment to diversity and inclusion. Assembly for the Arts is searching for a Finance and Operations Associate to assist in ensuring the organization functions efficiently, effectively and honestly from an internal business affairs perspective.  The position will help in handling the day-to-day business affairs of the organization in three key areas:  financial operations, human resources and office management.

Role and Responsibilities

Financial Operations

    • Accounts Payable/Receivable: Receive, enter and pay bills; Receive checks, deposit payments; Enter sales receipts, pledges and grants receivables; Prepare customer statements; Process w-9s.
    • Credit Card Transactions: Enter credit card transactions; reconcile credit card statement; prepare monthly credit card report.
    • Bank Reconciliations: Download bank statements and complete monthly bank reconciliations; Monitor account balances.
    • Quarterly Financial Statements: Regularly review accounts, classes and jobs in QuickBooks; Monitor income and expenses; Assist in preparing financial statements as well as income and expense variation reports and budget vs. actual; Make quarterly general journal entries.
    • Budget: Assist in preparing the annual budget and supporting documentation; once approved, enter the budget into QuickBooks.
    • Audit: Assist in preparing annual audit materials for auditor; run supporting calculations (such as staff time allocation and employee benefits calculation) and;
    • Contracts & Agreements: Prepare agreements as needed; obtain signatures and file electronic and hard copies.
    • Tax & Compliance: Review 990 from Auditor; prepare and file 1096 and 1099 forms as needed; complete 5500 form; complete annual charitable trust registration; maintain current business records with Secretary of State; file workers’ compensation reports.
    • Investment Management: Schedule semi-annual meetings with investment advisors.

Human Resources

    • Processing Employee Payroll: Complete semi-monthly payroll run through Paycor; download payroll reports; make payroll adjustments; maintain employee payroll spreadsheet; make employee pension contributions.
    • Insurance: Manage all employee benefits, including health, dental and life. Review annual renewals and updates to coverage and premiums; Communicate updates to staff accordingly.
    • Employee Record Keeping: Maintain employee files.
    • New Staff Member Onboarding: Conduct basic organizational orientation related to office layout and organizational policies; process new employee paperwork.
    • Employee Time-Off Requests: Receive and process all employee time-off requests, manage accruals and handle other time-off administration.
    • Maintain and Update Personnel Handbook: Review and update personnel handbook annually.
    • Internal Staff Memos: Communications to all staff regarding inter-office policies, insurance updates, reminders and general information.

Office Management

    • Office Equipment and Maintenance: Monitor proper function of all office equipment; communicate with vendors to resolve equipment issues.
    • Vendor Relations: Act as primary point of contact for operational vendors
    • IT Relations: Act as primary point of contact for technology vendor as it relates to regular maintenance, troubleshooting and corrective issues for all IT needs. This includes staff computers, internet, phone system and server.
    • Office Supply Inventory: Monitor inventory of all office supplies and place orders on an as-needed basis.
    • Data Entry: Enter information into our CRM system as needed.

Additional duties as needed

Qualifications and Education Requirements

  • Bachelor’s degree or Associates Degree in Accounting
  • Excellent business skills in accounting, bookkeeping and human resources essential
  • Ability to work independently/remote and with a team
  • Computer skills including Microsoft Excel, Word and PowerPoint
  • Organized with ability to pay strong attention to detail
  • Ability and propensity to learn new skills as required

Preferred Skills

  • Quickbooks
  • Neon CRM, or other CRM database
  • Adobe Creative Suite

Reports to

Chief Finance & Operations Officer

Compensation and Benefits

This position starts at an annual salary of $26,000 for 20 hours/week

This position is part-time, exempt, has flexible work arrangements; and paid time off.

Equal Opportunity Employer

Assembly for the Arts is an equal opportunity employer. Assembly does not discriminate on the basis of race, religion, heritage, gender identity or expression, disability, sexual orientation, or status in any group protected by law.

Interested Applicants

Questions should be addressed to No phone calls please.

How to Apply

Please send resume and cover letter to with the subject line Position: Finance and Operations Associate.